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A 5-Item Planning Checklist For Your Company’s Next Virtual Event

msz991 by msz991
April 25, 2022
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Thanks to advancements in technology and the rise of new streaming and meeting software, planning and attending events have changed drastically. These days, you can attend as many events as possible online without having to leave your home or office. 

As you plan your company’s next virtual event, here are some things you need to consider. How will you retain your guest’s attention and ensure that they are fulfilled and entertained? How do you achieve your event’s goals on an online platform? This article will assist you by discussing a checklist you need to have during the planning stage. Read on for this insight.

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The criterion defined to judge the best streaming service is not based on the number of TV shows and movies it has to offer. It’s a lot more than that. When we are nitpicking a streaming service subscription, we tend to look at many things. We check if a certain service offers 4K/HD streaming or not, how many screens we will be getting, content quality and a lot more. However, there are a few services that leave not a single speck of dissatisfaction in your decision. Keep reading to find out the which services we have shortlisted for you! Netflix It’s safe to deem Netflix as one of the most popular streaming service worldwide. With monthly plans that start from $8.99/mo., the service is both affordable and diverse when it comes to its content repository. Every month Netflix revamps its programming by adding new titles and removing the old ones. While it’s also common for the platform to cancel its original TV shows, it still doesn’t happen too often. Popular TV shows available on Netflix include The Crown, The Witcher, Stranger Things, Russian Doll and Dead to Me. As for its original movies, The Irishman and Bird Box are two popular titles. To learn more about Netflix and its monthly pricing plans for single user or an entire household, visit the official Netflix website to score yourself a subscription. Hulu Hulu serves its subscribers a massive lineup of classics TV shows, Hulu originals, acquired content and even anime series. It’s a concoction for every type of televisual entertainment seeker. The cherry on top is its pricing. For $5.99/mo., you subscribe to the basic Hulu plan. However, if you’re looking to upgrade your Hulu subscription with Live TV, you will have to pay $54.99/mo. With the Live TV feature, you get access to 60+ channels covering sports, local news, entertainment and much more. The only visible con to Hulu and its streaming potential is that 4K streaming is limited unlike Netflix that allows you to stream in 4K in its higher tier plans. If you have been convinced enough, you can consider trying out Hulu for a month or two. The subscription pricing is affordable and you won’t end up breaking your bank. Learn more about Hulu from its official website. Disney+ One of the most recent additions to the list of streaming services is Disney+. The Disney-owned streaming service’s monthly plans start from $6.99/mo. and are then divided into further tiers. The best part about Disney+ and its content directory is that it doesn’t limit itself to Disney classics and originals only. You get to watch content from the world of Marvel, Star Wars, Pixar, The Simpsons and even National Geographic. The platform also follows a similar strategy as Hulu and Netflix and adds new content monthly. Some titles we have to say goodbye to but some are there to stay in the long run. As for some of the most famous movies and TV shows presented on Disney+, the titles include The Mandalorian, Prop Culture, Stars Wars: The Clone Wars and classics such as The Lion King, The Good lord Bird, Fantasia and Beauty and the Beast. Getting a Disney+ subscription is an easy feat. All you have to do is head to the Disney+ website and fill in the required details to secure your monthly subscription. Amazon Prime Video Amazon’s very own video subscription service, Amazon Prime Video has been around for quite some time. The pricing plan starts from $8.99/mo. but that’s the standalone price of the service. An Amazon Prime account isn’t included in the price tag. But if you want to choose both an Amazon Prime account and an Amazon Prime Video subscription together, you will have to pay $12.99/mo. to get access to both. Every year, Amazon Prime Video steps up its game with original TV shows and movies. So far Amazon Prime Video has released noteworthy titles like The Grand Tour, The Boys, Hunters and Fleabag. If you didn’t know already Amazon Prime Video also supports HDR and 4K streaming. If that sounds like a worthwhile offer to you, head to Amazon Prime Video and subscribe away. To Conclude While you can pick from any of the aforementioned list of streaming services, you can always consider other alternatives as well. A great alternative is of cable TV. Providers like Wow TV have fused a hint of both modernism and conventionality to its TV plans. You can view your favorite TV shows on your TV set or on your smartphone while streaming on the go. The options are endless so be mindful of taking your pick!

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The criterion defined to judge the best streaming service is not based on the number of TV shows and movies it has to offer. It’s a lot more than that. When we are nitpicking a streaming service subscription, we tend to look at many things. We check if a certain service offers 4K/HD streaming or not, how many screens we will be getting, content quality and a lot more. However, there are a few services that leave not a single speck of dissatisfaction in your decision. Keep reading to find out the which services we have shortlisted for you! Netflix It’s safe to deem Netflix as one of the most popular streaming service worldwide. With monthly plans that start from $8.99/mo., the service is both affordable and diverse when it comes to its content repository. Every month Netflix revamps its programming by adding new titles and removing the old ones. While it’s also common for the platform to cancel its original TV shows, it still doesn’t happen too often. Popular TV shows available on Netflix include The Crown, The Witcher, Stranger Things, Russian Doll and Dead to Me. As for its original movies, The Irishman and Bird Box are two popular titles. To learn more about Netflix and its monthly pricing plans for single user or an entire household, visit the official Netflix website to score yourself a subscription. Hulu Hulu serves its subscribers a massive lineup of classics TV shows, Hulu originals, acquired content and even anime series. It’s a concoction for every type of televisual entertainment seeker. The cherry on top is its pricing. For $5.99/mo., you subscribe to the basic Hulu plan. However, if you’re looking to upgrade your Hulu subscription with Live TV, you will have to pay $54.99/mo. With the Live TV feature, you get access to 60+ channels covering sports, local news, entertainment and much more. The only visible con to Hulu and its streaming potential is that 4K streaming is limited unlike Netflix that allows you to stream in 4K in its higher tier plans. If you have been convinced enough, you can consider trying out Hulu for a month or two. The subscription pricing is affordable and you won’t end up breaking your bank. Learn more about Hulu from its official website. Disney+ One of the most recent additions to the list of streaming services is Disney+. The Disney-owned streaming service’s monthly plans start from $6.99/mo. and are then divided into further tiers. The best part about Disney+ and its content directory is that it doesn’t limit itself to Disney classics and originals only. You get to watch content from the world of Marvel, Star Wars, Pixar, The Simpsons and even National Geographic. The platform also follows a similar strategy as Hulu and Netflix and adds new content monthly. Some titles we have to say goodbye to but some are there to stay in the long run. As for some of the most famous movies and TV shows presented on Disney+, the titles include The Mandalorian, Prop Culture, Stars Wars: The Clone Wars and classics such as The Lion King, The Good lord Bird, Fantasia and Beauty and the Beast. Getting a Disney+ subscription is an easy feat. All you have to do is head to the Disney+ website and fill in the required details to secure your monthly subscription. Amazon Prime Video Amazon’s very own video subscription service, Amazon Prime Video has been around for quite some time. The pricing plan starts from $8.99/mo. but that’s the standalone price of the service. An Amazon Prime account isn’t included in the price tag. But if you want to choose both an Amazon Prime account and an Amazon Prime Video subscription together, you will have to pay $12.99/mo. to get access to both. Every year, Amazon Prime Video steps up its game with original TV shows and movies. So far Amazon Prime Video has released noteworthy titles like The Grand Tour, The Boys, Hunters and Fleabag. If you didn’t know already Amazon Prime Video also supports HDR and 4K streaming. If that sounds like a worthwhile offer to you, head to Amazon Prime Video and subscribe away. To Conclude While you can pick from any of the aforementioned list of streaming services, you can always consider other alternatives as well. A great alternative is of cable TV. Providers like Wow TV have fused a hint of both modernism and conventionality to its TV plans. You can view your favorite TV shows on your TV set or on your smartphone while streaming on the go. The options are endless so be mindful of taking your pick!

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Ensure your planning checklist has the following:

  • Relevant Topic

During your company’s virtual event, the topic at hand should resonate with your target group. The aim is to keep the attendees interested and engaged as long as possible. 

Whatever topic you choose should be of interest to your audience. If it’s an in-house virtual event, ensure the topic’s bottom line aligns with the company’s mission and vision. With such a plan, you’ll spike interest for the audience to stay long enough to learn about these topics. To make things interesting, invite different speakers, especially those your target audience fancy or view as role models. The excitement alone will keep them glued to the virtual event.

Also, ensure the discussion you have will leave your audience better than they came; they need to get value from your virtual event.  

  • Technical Supplier

There are various platforms available that you can utilize based on the size of your event and the virtual corporate experiences you want to have. Some platforms handle large events better than others. It’s wise to check out your options before committing to any virtual platform.

For one, it should be easy to utilize with minimal technicalities. Don’t hesitate to seek referrals from other companies in your industry who’ve hosted virtual events before. They’re much better placed to advise you on which platform to use. 

Besides the platform, it’s essential to have a technical team on standby. This is because issues might arise, and you need to solve them promptly to ensure the continuity of your event. Once again, it’s advisable to seek referrals on the suppliers to hire for your company’s virtual event. In addition, ask to see a portfolio of the clients they’ve worked with before. If possible, ask to speak to these clients to get one-on-one feedback from them.

  • Feedback From Previous Event

With the occurrence of any event as a company, it’s always good to seek feedback from the attendees. This information will give you insight into how the event was, the good things, and what you should improve on. In addition, since you were also part of the event, you must have noticed an issue or two. 

Therefore, before hosting your next company’s virtual event, make sure you list all the things that failed or didn’t work efficiently in the previous event. With the list, you can mitigate the issues in your forthcoming event to prevent repeating the same mistakes. This increases the chances of you hosting a successful virtual event in the future.

  • Guideline

Before starting any virtual event, it’s essential to provide guidelines on the event. The instructions should include a step-by-step guide on how to join the meeting and the tools available during the event that they can utilize, such as chat tools. Also, the instructions should include the dos and don’ts of the event. For instance, everyone should turn off their mics to prevent disturbance during the event and allow for clarity in the discussions. 

There’s a need to fill out a registration form in most cases, where the attendees give out their information. Ensure you provide the form early in advance before the event happens; the same happens to the other guidelines. This avoids a last-minute rush to register when your systems are packed, which might lead to website crashes, leaving most potential attendees out of the virtual event.

  • Easy To Use Tools

A virtual event means that everything happens online, and technology is used, from basic to complex systems. With you adopting all these tools, it’s good to acknowledge that your target audience has varying technical capabilities. Some are technology savvy, while others only have basic knowledge. Either way, the technology you utilize for the virtual event should be easy to understand and enhance the user experience for all.

It’s also important that the event is accessible on various gadgets, such as mobile phones, laptops, and tablets. The aim is to accommodate everyone and have a wide audience.

Conclusion

With this article’s information, you can now plan for your company’s next virtual event without any worries. Be sure to incorporate these tips, and you won’t leave out any of the crucial aspects of your virtual event. The major take-home is to use your target audience as the guiding principle. Your target group will help you choose the right topic and best tools to use for the event; these are the cornerstone of your event, even as others follow.

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